Victoria Hall, Evangeline Holtom, speaks about Interprise…

Q. Could you tell us about your company and what you do?

We are Victoria Hall. Our company provides / offers top quality and award winning student accommodation across the UK and Europe. We have Halls in Birmingham, Cardiff, Glasgow, Leicester, Liverpool, Manchester HCS, Manchester UBS, Newcastle, Nottingham, Sheffield, Wolverhampton, London, Valencia (Spain) and Bremen (Germany). We believe in stylish, comfortable and above all affordable student accommodation in unrivalled locations close to University and College campuses. Simply the best student accommodation provider in the UK.

Q. Can you tell us how long you been using Interprise, how many users you have and what modules you use?

We have been using Interprise since March 2014 with about 37 users and the modules that we currently use are sales ledger, purchase ledger, inventory, banking and accounting.

Q. How has your company benefited from using Interprise Suite and what are your favourite features?

The company used to have a DOS Sage accounting package with 2 users and since we have installed / used the Interprise Suite it has kind of innovated our system in the sense that our administration staff in our 11 Halls have access to the live accounting data via the Internet link.

The best feature I would say, is the automated raising of purchase orders. We used to have a manual purchase order in a Word format document and then the information from the PO are inputted onto an excel sheet which forms part of a budget sheet. Each quarter the Halls will email their budget sheets to Accounts for checking so they can be cross referenced to the expenditures logged on Sage system. Then Accounts will email the corrections of budget codes to the Halls and at the same time agreeing the actual costs during the quarter. The time spent on checking 11 budget sheets would be around a week.

With Interprise, each Hall have access to the Supplier module which give them the capability to raise and print their own purchase orders from the system. The authorisation of PO’s are also done on Interprise and the electronic signatures of the users are also shown on the printed PO. It is good for the Inteprise system to have that flexibility to copy exactly the format / design of our manual Word Purchase Order form. We have stopped manually inputting orders onto the excel (budget) sheets as Interprise have created us an ODBC link which forms into an excel budget spreadsheets for each hall. This in effect will eliminate manual cross checking of budget sheets as both parties will be seeing the same information of costs / expenditures which could then save a lot of admin time for the Hall Managers and Accounts.

Q. What is it like to work with Interprise UK with regards to support, training and an ongoing relationship?

It has been brilliant working with Interprise UK from day one. We had a couple of half a day training for the hall managers and a couple of days for Accounts and Natalie Barrett has been excellent in those training days. She has gone through every bit of the Interprise Suite clearly and meticulously and thus conveying confidence to us (new users). Obviously Interprise being a new system to us, we have contacted them for support especially in the first month either by phone or email with some queries or functions of the system that we did not fully understand and they have always been there to help us out by phone or by remotely connecting onto our PC’s.

Q. Would you recommend Interprise Solutions?

I would fully recommend Interprise Solutions with their innovative system to any business enterprise.